Equitrac Office

Equitrac Office is a robust output management system that allows businesses of all sizes to reduce costs, optimise output devices and support environmental sustainability, all from a powerful and user-friendly interface. Multi-functional and resilient, the software boasts innovative features that integrate with fleets and promote efficiency throughout the business. From authenticating users to improve data security to tracking all document-related activities on the network, Equitrac Office provides companies with a solution that unifies print devices and allows all print activity – including copying and scanning – to be conducted in a far more resource-efficient way, driving down costs and increasing productivity in the long run.

Further information

Equitrac Office delivers critical benefits for large enterprises.

Lower costs, higher security and stronger sustainability are absolutely essential goals. Meeting these objectives keeps your organisation competitive, relevant and fully energized. With Equitrac Office®, companies in any industry can deploy a single, smart and cost-effective solution that makes an immediate impact in all three areas. This innovative output management solution enables you to keep track of document-related activities on the network, automatically enforce rules, authenticate users, protect sensitive documents and reduce wasted paper and toner.

Equitrac Office creates a unified view of print, copy and scan activity for all the devices on your network – so you can easily identify savings opportunities.

• Enforce rules for colour output or duplex printing, consistently and automatically.
• Redirect print jobs from desktop printers to multifunctional products (MFPs) with lower cost-per-page.
• Recover thousands of dollars in output costs with accurate cost accounting that allocates individual job costs to specific users, departments, clients or job codes.
• Authorise all users and establish permission-based access to systems and features.
• Track costs by file size, paper size, media type, colour or duplexing.
• Adjust pricing for different groups of users.

Prevent output waste

With its combination of automatic rules enforcement and Follow-You printing, Equitrac Office can help organisations reduce wasted paper and toner.

• User authentication creates an audit trail, so you can see who printed what document at what time, on which device.
• Follow-You printing holds documents in a secure server until users authenticate - so documents are never left unattended in the output tray.
• On embedded platforms, authentication occurs at the device's control panel with no additional hardware to maintain and support.
• Mount the Equitrac PageCounter terminal directly on a device for authentication via magnetic stripe cards and contactless smart cards.
• Increase user mobility and convenience while strengthening security.