Scan, Edit, Share

The benefits of Electronic Document Management are widely accepted: improved customer service because information can be retrieved more quickly; efficient use of staff as they are not bogged down by administration; better use of floor space; improved internal controls; and error reduction.

Let’s face it. Organisations mislay files every day. Over the past four years, more than 250 million customer records containing sensitive data have been lost or stolen according to Privacy Rights Clearinghouse.  

And, the cost of lost or stolen files is enormous. A 2008 study of 30 British companies across 10 industry sectors by the Ponemon Institute revealed the cost of a data breach ranged from £160k to £4.8 million. Secure electronic document management software is becoming more important every day. 

What’s more, organisations are being held accountable for compliance with data protection and disaster recovery regulations. For example, the Information Commissioner’s Office is now able to issue monetary penalties to organisations up to £500,000 for serious breaches of the Data Protection Act. Electronic Document Management, which adheres to compliance guidleines will ensure your business is not penalised in the future.

When you consider that organisations can spend up to a fifth of their time processing and archiving manual paperwork and thousands of pounds storing it each year, it’s no wonder that decision makers are looking more closely at Electronic Document Management.

Discuss your options with Balreed. Some of the software we offer to scan, store, archive and share your documents include eCopy PaperWorks^TM, eCopy ShareScan® Suite^TM and INVU Series 6. Each of these products has subtle differences and emphasises specific areas, so talk to our team of experts and they will ensure you select the package right for your organisation.

All of these products will offer you:

• Enhanced scanning capability

• Instant search and retrieve functionality

• Flexible options for distribution

• Document tracking

• Improved document security

eCopy ShareScan Suite seamlessly integrates paper documents with the electronic workflow, giving companies unrestricted access to important data and reducing the financial costs of information retrieval.

A versatile desktop document imaging package, eCopy PaperWorks accurately converts electronic and paper documents into searchable, high quality PDFs. These can be incorporated into workflows, allowing businesses to deploy data more effectively.

nQueue Billback delivers an enhanced fundamental soft recovery with the CAPTURE of hard costs and the PROCESS to provide information firms can analyze and ACT upon to improve process, procedure and profitability.